At the assignment Display until date, the assignment becomes unavailable to students. The submissions can then be downloaded through the ‘Marks and Feedback’ tool. Do not download submissions before the end date as students may continue to submit upto this point.
Our recommended process would be that one member of the Marking Team (usually the module leader) creates a package or packages of submissions, and takes responsibility for uploading and releasing the agreed marks.
QUICK STEPS: Downloading student submissions
- Under the Control Panel expand the Course Tools area.
- Select Marks and Feedback which will open the Spreadsheet Marking tool.
- For the appropriate assignment, select Download Anonymous or Download Open (only one option will be available to you).
- A table of all students will be listed:
- If the assignment is anonymous, student numbers will be shown.
- Any students which have not submitted will have Not Submitted under the Date Submitted column.
- If a submission was after the deadline, this will show under the Submission Status column. After deadline is the only status that will be displayed here.
- If a submission has already been downloaded, the date of the download will be shown under the Last Download Date column.
- If you have more than one page of students listed, you must select Show All if you intend downloading them all into one package.
- The data can be sorted by column. Click on a column header to sort by that column.
- Sorting by ‘Submission Date’ will move any non-submissions to the top/bottom of the list
- If you have asked your students to enter a comment with their submission, you can now sort on student comments to help package submissions together for marking. For example, if the students are given a choice of essay questions, they could be instructed to indicate their question choice in their comments - you can then package submissions based on the question choice.
- You can add some comments to the package you are creating to indicate the purpose of the package - For example, if you are creating the package for a particular marker you could add the comment “to be marked by Paul”. This comment will be visible alongside the package in the ‘Previous Downloads’ area.
- Either select all the students by selecting the header check box or if you are only marking a subset of submissions, sort then select individually. Please note: the select all check box only selects the students displayed on the current page. Non-submissions will not be selected.
- Add a comment to indicate the purpose of the package - For example, if you are creating the package for a particular marker you could add the comment “to be marked by Paul”. This comment will be visible alongside the package in the ‘Previous Downloads’ area.
- Select Submit.
- You will either see a message saying The assignment files and grade entries have been packaged. Download assignments now. Click on the Download Assignments Now link to access the download.
- Or, you may get a message saying The assignment submissions package is taking a while to complete. Please check the Previous Downloads area after a few minutes. Select OK to clear the screen.
- You will be taken back to the initial Marks and Feedback page but there will now be two additional buttons: Previous Downloads and Upload.
- To access your download, select Previous Downloads.
- On the Downloaded Marks and Feedback page you will see a link to your download. Any previous downloads which have been carried out will also be listed with the details of who downloaded plus the date and time. Downloads will numbered sequentially.
- Click on the link for the download and you will be prompted to open or save the zip file. Save the zip file onto your PC.
