Tutees

example screenshot showing the tutees tab

From 10 December 2013 the Tutees tab is no longer available to all teaching staff; without a scheduled activity in the timetable, a personal tutor will not see the tab.

All students who have a personal tutor will have Academic Personal Tutor (APT) activities scheduled in their timetable which will give students the Personal tutor tab in myUWE and give tutors the Tutees tab.

If you are a personal tutor but cannot see the Tutees tab or if you believe the list of students is not accurate please contact the Central Examination, Timetabling and Technical Services team to amend the timetable data.

The groups of students who we expect to have the tab are:

  • Year 0, year 1, year 2 and year 3 students based at:
    • Frenchay
    • Glenside

All other students will continue to seek advice from student advisers at the Information Points.

For more information about the guidance we give students please see the Personal tutor guidance pages.


Personal Tutees

Under the ‘Tutees’ tab, you will see any students who have been scheduled in the timetable in an APT group for which you are the personal tutor. Click on a student’s name to view their information.

The list is an alphabetic list in order of student surname; if you are a tutor for more than one APT group there is no grouping. If you want to see your tutees in their tutor group please use the Photosets tab.

example screenshot showing a list of students in the Tutees tab

For each of your Tutees you will have access to:

  • their student number and user ID
  • their photograph (if the student has uploaded one)
  • their UWE e-mail address (please note this e-mail link will automatically invoke the default e-mail software on the computer or device you are using, which may not be your UWE e-mail).
  • their teaching timetable
  • their exam timetable
  • their Modules & Marks
  • their Awards & Results
  • their GDP
  • their careers registration answers
  • any meeting notes which you have added

example screenshot showing a Tutees information

Viewing a Tutee’s data

The Teaching Timetable, Exam Timetable, Modules & Marks, Awards & Results, GDP links and Careers Registration answers provide you with a view of that Tutee’s data. In the top of these pages, you will clearly see the Tutee’s photograph and details. Other than this top section, the data you are seeing will be exactly as the Tutee sees it (Note: Tutees do not see their Careers Registrations answers after submitting them during the registration process). An example screenshot showing a Personal Tutor‘s view of a Tutee’s Modules & Marks is shown below:

example screenshot showing a Tutees Modules & Marks

Viewing a Tutee’s career registration answers

Please view the careers registration answers guidance.

Meeting Notes

Notes from any discussion or meeting with your Tutee need to be added using the ‘Add’ button under ‘Meeting Notes’. The ‘Title’ and ‘Meeting Date’ field will be pre filled but you may change them.

example screenshot showing a meeting note

example screenshot showing a meeting note waiting to be confirmed

Things to note:

  • Tutees are able to view meeting notes and need to approve them as an accurate record of your discussion
  • Tutees cannot edit meeting notes - if they disagree with the content, they are advised to contact their Personal Tutor to discuss
  • Until the Tutee has confirmed the meeting note, you will still be able to edit it
  • Meeting notes that have not yet been confirmed by the Tutee will be highlighted to you in orange
  • You will not be able to add a new meeting note if an existing note has not yet been confirmed by the Tutee, ie the Add button will not be visible
  • You cannot edit meeting notes once confirmed by the Tutee
  • Meeting notes cannot be deleted
  • Only Personal Tutor and Tutees are able to see meeting notes
  • Students are notified of new meeting notes that require approval in the Notifications area on the Welcome tab.

How Academics are set up as a Personal Tutor in myUWE

Students no longer need to select their personal tutor from a list of staff.

The relationship between a student and a personal tutor is made in the timetable when an Academic Personal Tutor (APT) activity is scheduled in SyllabusPlus. For all students who have an APT activity scheduled in the timetable - when they go to the Personal tutor tab in myUWE they will see the email address for and a photograph of their personal tutor. The photograph shown is the same one as on the staff ID card.

If you are a personal tutor but cannot see the Tutees tab or if you believe the list of students is not accurate please the Central Examination, Timetabling and Technical Services team to amend the timetable data.

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